Webinars, short for web seminars, are a contemporary way to interact online with a target audience combining advantages of residential trainings and e-learning tools in short training sessions for which there is no need for trainers and trainees to be together in a classroom. This tool is used to conduct live meetings, training, or presentations via internet, instead of a physical location. In a webinar, each participant sits at his or her personal computer (at home, office, etc) and is connected to other participants via the internet and the telephone conference line.
Experts contributing to webinars can present their knowledge, expertise, good practices and other relevant experiences from their computer. Attendees to webinars are able to hear the presenters and see their contribution on their screen. Thus webinars save time without travel costs and have the additional benefit of reaching out to large number of audiences.
How to Register for the Webinar
= Follow the link on the website or in the instructions email provided to you for registering for the webinar.
= A confirmation email will be sent to you after registering with information specific to date of the training including the link to the training and the conference call phone number.
How to Join the Webinar
= Open the confirmation or reminder email for the webinar event.
= Click the link provided in the email to join the webinar
= If prompted, click Yes, and Trust or Always to accept the download. If the automatic download does not occur, follow the instructions on the download page to do it manually.
= You will be entered in the “Waiting Room”. The Attendee Control Panel and window will appear when the presenter starts the Webinar. An image letting you know you are in the “Waiting Room” may appear on your screen.
Webinar and Teleconferencing Etiquette Tips
= Sit in a quiet location where you will not be disturbed.
= Use appropriate equipment:
- If possible, always use a phone with a handset that is wired into the phone lines.
- Cellular or cordless phones are more likely to cause static or other distracting noise that they pick up on the airwaves. Additional some mobile phones may overheat or your battery may expire depending on the length of the training.
- Speakerphones pick up lots of background noise, and sometimes cause “clipping” because of the limitations of the equipment. If you are using a speakerphone, try to find one that is “full digital duplex”–this will allow all parties to speak at the same time with no clipping. And if no one in your immediate location needs to speak, you may use the “Mute” button on the phone to prevent background noise from disrupting the meeting. When someone needs to speak, simply release the “Mute”.
= Introduce yourself when you begin speaking
Others may not know your voice!
= Don’t put your phone on HOLD to do something else
Your hold music will play into the conference call, and make it impossible for the other participants to continue the meeting in your absence!